National Project Assistant

The National Project Assistant will provide programme administration and financial management support for the Monitoring and Enhancement of Remote Sensing for National Forest Inventory (MERANTI) project in Indonesia. The role involves budget planning, financial monitoring, administrative support, logistics, and procurement assistance to ensure effective project implementation.

Responsibilities

• Provide support to the project in budget planning, preparation, revision and execution, ensuring alignment with the approved work plans, budget lines and project requirements.
• Monitor project expenditures and financial activities to ensure that they are implemented on schedule, within approved budget lines, and in compliance with project SOPs and applicable government policies and procedures.
• Support in tracking budget utilization, identifying potential variances or implementation issues, and taking timely corrective action to support delivery of project outputs.
• Assist the project implementing partners in preparing quarterly and annual financial progress reports, ensuring that financial information is complete, accurate and properly supported.
• Prepare financial information and reports for submission to the Project Management Unit (PMU) for consolidation into the project’s annual financial report.
• Provide advisory support in identifying, documenting and recording co-financing contributions and their corresponding budget allocations, in accordance with project requirements.
• Provide administrative support for the planning and implementation of project activities, including workshops, trainings, meetings and other project events.
• Ensure that required administrative and financial supporting documents are collected, properly checked, organized and filed, including invoices, travel documents, attendance lists, minutes of meetings, participant identification documents and event documentation.
• Support the preparation of administrative inputs for quarterly and annual project progress reports, ensuring that records of activities and related administrative documentation are complete and up to date.
• Establish and maintain an electronic filing and tracking system for project activities, financial transactions and supporting documents to facilitate monitoring, reporting and document retrieval.
• Support the planning and timely provision of logistical arrangements for project activities and events, including transportation, accommodation, meeting facilities and catering/consumption.
• Assist with the procurement of goods and services required for project implementation, including preparation of requests, obtaining quotations and maintaining relevant procurement documentation, in accordance with applicable procedures.
• Coordinate the timely delivery, receipt and distribution of project goods and supplies, ensuring that deliveries are properly documented.
• Maintain an updated inventory of project goods and equipment, including records of receipt, storage, distribution and use.
• Regularly monitor and document the status, condition and location of project goods and equipment, and report any issues requiring follow-up.
• Perform any other tasks assigned by the Project’s team to support effective project implementation.

Requirements

• Bachelor's degree in economics, accounting, business management, development administration, or other relevant fields.
• Minimum 3 years of relevant experience in the field of programmatic and/or operational support or in other related fields.
• Working knowledge of English and Bahasa Indonesia.
• National of Indonesia.
• Knowledge of and experience in supporting administration of Government and FAO/UN development projects dealing with environmental issues is highly desirable.
• Strong knowledge and experience in project management support are essential as well as ability to draft correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
• Good inter-personal communication skills.
• Full-time availability for project management support duties is essential.
• Up-to-date computer skills required, knowledge of spreadsheet and database packages.
• Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.

Skills

• Programmatic Support
• Operational Support
• Project Management Support
• Budgeting
• Financial Monitoring
• Administrative Support
• Procurement Assistance
• Logistical Support
• Drafting Correspondence
• Accounting Spreadsheets
• Statistical Summaries
• Spreadsheet Software Knowledge
• Database Management
• Analytical Skills
• Application of Rules and Regulations

Languages

English, Bahasa Indonesia