National Project Assistant for FOLUR

The National Project Assistant for FOLUR supports the National Project Manager and Project Management Unit in implementing project activities related to sustainable commodity and food systems in Indonesia. The role involves project planning, implementation, monitoring, reporting, and knowledge management within the Ministry of Agriculture and Ministry of Forestry.

Responsibilities

• Collect, compile, and summarize data and information on specific project-related topics or issues to be integrated into project planning under Ministry of Agriculture and Ministry of Forestry.
• Support the formulation of the project annual work plan and quarterly work plan under the Ministry of Agriculture and Ministry of Forestry based on the multiyear work plan as stated in the Project Document.
• Provide assistance to prepare and review project supporting documents required for project planning under Ministry of Agriculture and Ministry of Forestry.
• Review project supporting documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distributes project documents to relevant parties upon approval.
• Support coordination and communication with related sub-directorate within MoA and MoFor and strategic partners at any other related ministries to ensure integration of proposed activities with other line ministry’s activities.
• Support the preparation and implementation of project activities under the Ministry of Agriculture and Ministry of Forestry.
• Collect, compile, and consolidate data and information related to project implementation progress, achievements and results-based oriented.
• Support to review project expenditures and make a comparison with the proposed budget of the Ministry of Agriculture and Ministry of Forestry based on the review results.
• Support the implementation of project standard operating procedures in line with the government and FAO’s regulations.
• Assist in identifying emerging challenges and issues during project implementation and discuss with Project Management Unit.
• Conduct any other tasks related to project implementation as required by National Project Manager.
• Provide support to develop tools and instruments for project monitoring and evaluation.
• Assist to monitor implementation of project activities under MoA and MoFor including challenges, expenditures, and progress towards achieving project output at field level.
• Provide inputs, information and statistics, figures, infographics for project progress monitoring and reports to Project Management Unit.
• Assist in monitoring and reviewing implementation of project activities and achievements against work plan and budget.
• Provide input based on project achievements and budget delivery.
• Participate in field visits to monitor and document project implementation progress, challenges and issues on the ground as required by National Project Manager.
• Collect and analyze data and information related to project implementation progress and achievement under MoA and MoFor and report it in results-based and timely manner.
• Provide support in collecting and tabulating co-financing supported project activities including number of beneficiaries, budget allocation under Ministry of Agriculture and Ministry of Forestry.
• Support to review learning materials, reports and any other related documents provided by service providers.
• Assist MoA and MoFor in producing and documenting all kinds of project related reports including visibility materials.
• Ensure maintenance of sound filing system, minutes of meeting and recording of all project activities and results.
• Support MoA and MoFor in preparing and producing good quality editing and formatting monthly reports, quarterly reports, project progress reports and all project related documents.
• Provide assistance and support to MoA and MoFor in preparing bi-annual Project Progress Report (PPR) as stated in Annex 7 of the Operational Partners Agreement (OPA) using all reports as main references.
• Support Project Management Unit to prepare annual Project Implementation Progress (PIR) and all related supporting documents for the PIR based on information provided in the PPR.
• Identify entry points for knowledge generation and knowledge sharing from project experience.
• Support MoA and MoFor in preparing workshops, seminars, training and any other project-related events.
• Document and produce human interest stories on good practices and benefits obtained by project beneficiaries and provide them to Monitoring and Evaluation (M&E) and Knowledge Management Specialist for further processing.
• Contribute to knowledge networks and communities of practice.
• Ensure active participation in learning and knowledge sharing.

Requirements

• Bachelor’s degree in agriculture, Forestry, Rural Livelihoods, Development Management, Integrated Landscape Management or other relevant fields is an asset.
• Minimum 5 years professional experience in relevant project management, preferably in the field of agriculture or rural development.
• Working knowledge (level C) of English and Bahasa Indonesia.
• National of Indonesia or resident of the country with a valid work permit.
• Knowledge of and experience in supporting administration of Government and FAO/UNDP development projects dealing with environmental issues will be highly desirable.
• Strong knowledge and experience in project management support are essential as well as ability to draft correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
• Good inter-personal communication skills.
• Full-time availability for project management support duties is essential.
• Familiar with Government and UN/FAO/UNDP procedures would be desirable.
• Up-to-date computer skills required, knowledge of spreadsheet and database packages.

Skills

• Project Management Support
• Agriculture Project Management
• Rural Development Policy
• Government Project Administration
• FAO Procedures
• UNDP Project Procedures
• Budget Correspondence Drafting
• Briefing Note Preparation
• Statistical Summaries
• Accounting Spreadsheets
• Spreadsheet Software Knowledge
• Database Management
• Sustainable Commodity Systems
• Food Systems
• Project Planning
• Project Implementation
• Project Monitoring
• Project Reporting
• Knowledge Management

Languages

English, Bahasa Indonesia