Finance Specialist

The Finance Specialist is responsible for transaction processing in the area of Accounts Payables within the FAO Shared Services Centre based in Budapest, Hungary. The role involves processing payment requests, reviewing invoices, reconciling accounts, and participating in system improvements to ensure compliance with FAO rules and regulations.

Responsibilities

• Process Payment Request Forms (PRFs), including supplier invoices, held payments to consultant and uncommitted invoices, ensuring compliance with FAO Rules and Regulations.
• Process staff entitlement related invoices such as Salary advance, Rental advance and Settling-in Grant, ensuring correctness and compliance.
• Review and approve various types of invoices processed by others up to delegation of authority.
• Review transactions, investigate errors, take corrective actions, reconcile and review accounts.
• Review and release Terminal Emoluments and Held salaries.
• Process accounting adjustments of paid invoices.
• Check accuracy of calculations, budget codes and compliance with procedures.
• Participate actively in system improvements.
• Respond to enquiries regarding invoice processing through Service Now and Teams.
• Report irregularities or discrepancies regarding unauthorized expenditure or inadequate documentation.
• Regular follow up of aged Accounts Payable items.
• Process international travel invoice cancellations.
• Run Electronic Fund Transfer payment batches, reviewing transactions and taking corrective actions.
• Monitor Returned payments and create Re-payment invoices.
• Facilitate communication with FAO’s corporate bank in case of payment issues.
• Create payment batches and send Agency Service requests to UNDP offices.
• Follow up on invoices deselected or rejected during payment process.
• Help prepare Standard Operating Procedures (SOPs).
• Participate in projects related to system improvements.
• Perform other duties as required.

Requirements

• Secondary School Education
• At least one year of relevant experience in the area of Finance.
• Working knowledge (level C) of English
• National of Hungary or resident of the country with valid work permit.
• Knowledge of the communication and documentation standards.
• Knowledge of another FAO official language (Arabic, Chinese, Russian or Spanish) would be an asset.
• Knowledge of the MS Office applications and Oracle ERP application or similar ERP system
• Candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
• FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED).

Skills

• Accounts payable
• Transaction Processing
• Invoice review
• Account Reconciliation
• Payment Processing
• Finance Documentation Standards
• Microsoft Office Suite
• Oracle ERP
• ERP Systems

Languages

English