Assistant FAO Representative (Administration)

The Assistant FAO Representative (Administration) supports the FAO Representation in Somalia by providing effective and efficient administrative support to programme and project activities, including office management, financial management, and personnel administration. The role involves planning, organizing, and coordinating administrative services and supervising the administrative team.

Responsibilities

• Plans, organizes and coordinates the office's administrative services.
• Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation.
• Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes.
• Manages and supervises the administrative team.
• Reviews and analyses data from a wide variety of sources, including FAO's corporate systems and database.
• Prepares reports, financial and budgetary estimates for projects; plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation, audits and other requests.
• Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions.
• Oversees the financial and administrative correspondence and filing system of the office.
• Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained; ensures compliance with the Organization's security guidelines (Minimum Operational Security Standards - MOSS).

Requirements

• National of Somalia.
• Advanced university degree (Master’s degree or equivalent) in a field related to business or public administration.
• Three years of relevant experience in office management, administration, accounting and/or audit, budget or finance.
• Working knowledge (proficiency - level C) of English and the local language.
• Work experience in more than one location or area of work, particularly in field positions, is desirable.
• Extent and relevance of experience in the field of office management and administration including supervisory experience.
• Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures.
• Extent of knowledge of FAO's corporate systems and database, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset.
• Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.

Skills

• Office Management
• Administration
• Accounting
• Audit
• Budget Management
• Finance Management
• Supervision Experience
• UN Operational Procedures
• Project Administration
• Programme Administrative Management
• FAO Corporate Systems
• Financial Modules
• Project Budgeting
• Analytical Skills
• Judgment Skills

Languages

English