Site Management Assistant (Part-Time – 60%)

The Site Management Assistant supports the Site Management Officer in field delivery of DRC’s site management portfolio, including monitoring sites, collecting data, supporting community engagement, and assisting with community initiatives. The role involves routine site visits, data collection, coordination, and support for maintenance and small-scale improvements.

Responsibilities

• Conduct routine site visits to monitor conditions, record needs and gaps, and report findings to the Site Management Officer.
• Collect and update approved site data on population, infrastructure, services, and priority needs.
• Support site and service mapping, field verification, and timely data submission.
• Document access constraints, safety concerns, and service gaps with communities and service providers.
• Support community meetings, awareness sessions, and training assigned by the Site Management Officer.
• Collect field information and measurements for site planning and layout assessments.
• Support basic measurements and draft BoQs for technical review.
• Monitor assigned maintenance and improvement works and flag delays, quality concerns, or safety issues.
• Support approved small-scale interventions with the Site Management Officer, technical teams, and site committees.
• Maintain field records and promptly escalate urgent issues or emerging needs.
• Support representative community committees in line with DRC guidance.
• Facilitate two-way communication and document feedback and follow-up actions.
• Promote participation of women, youth, older people, persons with disabilities, and other marginalized groups.
• Support awareness activities on available services and DRC’s feedback and complaints channels.
• Mobilize community groups for GCT in line with approved SOPs.
• Assist groups with proposals, simple budgets, draft BoQs, and required documentation.
• Support inclusive consultation and transparent documentation without selection or approval authority.
• Assist orientations on GCT roles, documentation, safeguarding, and accountability.
• Monitor assigned initiatives and document progress and supporting evidence for review.
• Explain feedback and complaints channels and refer concerns through established procedures.
• Update GCT tracking tools and contribute field information to reports.
• Collect household- and site-level data using approved tools and data-protection procedures.
• Enter and update data for monitoring, service mapping, referrals, and reporting.
• Disseminate approved information through accessible channels and community engagement.
• Support the Site Management Officer’s field coordination and follow up assigned actions.
• Share only approved information and refer decisions or commitments to the Site Management Officer.
• Perform related duties assigned by the Site Management Officer or Site Management Team Leader within the assistant role and DRC procedures.

Requirements

• Minimum 2 years of relevant experience in humanitarian or community-based work.
• Proven experience in site maintenance, small-scale infrastructure, or construction follow-up is an asset.
• Experience with cash-based interventions, community-led initiatives or Group Cash Transfer (GCT) is an asset.
• Ability to identify site needs, estimate quantities, and follow up on implementation of interventions.
• Strong communication, coordination, and teamwork skills.
• Experience in data collection, mapping, or reporting tools (Kobo, ODK) is desirable.
• Ability to work in field conditions and under pressure.
• Openness to learning and professional growth.
• Bachelor’s degree in civil engineering, social sciences, or a related field desirable, but not mandatory.
• Arabic (Professional)
• English (Basic Working Proficiency)

Skills

• Humanitarian Experience
• Community-Based Work
• Website Maintenance
• Small-scale Infrastructure
• Construction Follow-Up
• Cash-Based Interventions
• Group Cash Transfers Management
• Site Needs Assessment
• Quantity Estimation
• Intervention Implementation
• Data Collection
• Mapping Tools
• Reporting Tools
• Kobo
• ODK
• Field Work
• Community Engagement
• Coordination Skills

Languages

Arabic, English