Oficial de Finanzas

The Oficial de Finanzas will support financial operations to comply with internal, external, and legal regulations, ensuring donor criteria compliance. Responsibilities include budget preparation, budget monitoring, accounting activities, and external audit procedures.

Responsibilities

• Ensure data and transactions are correctly recorded and entered into DRC ERP.
• Prepare and reconcile bank statements according to weekly and monthly deadlines.
• Ensure proper accounting management according to applicable laws, standards, and procedures.
• Maintain orderly financial files and records.
• Monitor monthly contracts ensuring timely renewal, closure, or payment.
• File, scan, and send monthly financial documents to the LAC office.
• Use DRC ERP functionalities correctly, specifically Microsoft Dynamics.
• Monitor budgets assigned to the Maracaibo office.
• Support donor reporting.
• Assist in organizing external and internal audits and donor information requests.
• Ensure weekly accounting closure of the Venezuela office and timely submission of cash counts.
• Ensure monthly accounting closure within established deadlines.
• Prepare and review payments managed in the office.
• Manage banking platform.
• Process payments in DRC Dynamics system and upload to bank after verifying compliance with internal procedures and supporting documents.
• Maintain cash controls according to DRC procedures.
• Monitor cash reserves.
• Prepare cash requests to Venezuela headquarters.
• Perform banking transactions.
• Maintain daily transaction records updated in DRC Dynamics system.
• Manage petty cash resources according to DRC procedures.
• Act as auditor/verifier of accounting and finance processes at the base.
• Comply with donor internal requirements.
• Manage documentary processes related to contracting.
• Support recruitment and selection administrative processes.
• Support finance area document management.
• Advise on per diem and expense legalization processes for Maracaibo base staff.

Requirements

• At least 2 years of work experience with an international NGO in a similar role.
• High computer skills.
• Experience working with ERP systems.
• Basic proficiency in PowerPoint and Word, with experience in Excel.
• Good communication and document organization skills.
• Expert management of Microsoft Office suite is desirable.
• Knowledge of Microsoft Dynamics is desirable.
• University degree in Finance, Business Administration, Accounting or equivalent experience.
• Fluency in English (written and spoken) is desirable.

Skills

• Financial Operations
• Budget Preparation
• Budget Monitoring
• Accounting Activities
• External Audit Procedures
• ERP Systems
• MS Excel
• MS PowerPoint
• MS Word
• Document Organization
• Microsoft Office Suite
• Microsoft Dynamics CRM

Languages

Spanish, English