Human Resources and Administration Officer

The Human Resources and Administration Officer supports and carries out human resources and administrative functions in support of humanitarian assistance operations in the Kharkiv/Donetsk regions. The role provides day-to-day HR and administrative support to field teams and office staff in Barvinkove, ensuring efficient office operations, proper documentation, and compliance with internal procedures and local regulations.

Responsibilities

• Support implementation of HR policies and compliance with Ukrainian labor legislation and DRC procedures.
• Assist recruitment processes, including vacancy tracking, interviews, and preparation of job offers and hiring documentation.
• Coordinate onboarding processes and prepare induction materials for new staff.
• Prepare employment contracts, amendments, and provide administrative support for HR changes.
• Maintain and update HR data in DRC Dynamics, including contracts, leave, and staff movements.
• Prepare staff timesheets and administer leave and absence records.
• Support performance management, staff development processes, and provide guidance on medical insurance and staff well-being.
• Ensure proper management, confidentiality, and accuracy of personnel files and HR documentation.
• Support staff exit processes and administer complaint mechanisms in line with the Code of Conduct.
• Provide administrative support to all staff.
• Coordinate administrative and logistical arrangements for visitors and field missions, including accommodation.
• Manage office administration, supplies, service providers, invoices, and documentation.
• Maintain trackers, databases, and document management systems for HR and administrative activities.
• Support programme visibility activities and coordinate daily work of cleaning staff.

Requirements

• University degree in Human Resource Management or a related field.
• At least 2 years of professional experience in human resource management, administration, office work, or a related field.
• Fluency in Ukrainian; intermediate level of English (B1 or higher) is desirable.
• Confident user of MS Word, Excel, PowerPoint, and Outlook.
• Demonstrate DRC’s five core competencies: Striving for excellence, Collaborating, Taking the lead, Communicating, Demonstrating integrity.

Skills

• Human Resources Management
• Administration
• Office Operations Coordination
• HR Documentation and Filing
• Compliance with Internal Procedures
• Local Regulations Compliance
• MS Word
• Excel
• Power Point
• Outlook

Languages

Ukrainian, English