HR and Admin Assistant

The HR and Admin Assistant is responsible for the efficient management of the HR, Admin and premises/warehouse functions at the field level in Debark/Dabat, Ethiopia. The role ensures compliance with DRC’s policies and procedures and supports the SS Team Leader in strengthening internal controls and accountability.

Responsibilities

• Assist in ensuring staff compliance with human resources policies, as per DRC’s Operations Handbook and local HR Handbook
• Ensure that leave, recruitment and training trackers are updated on a regular basis
• Monitor staff attendance and ensure that all staff timesheets are submitted and filed on time
• Assist in communicating with interview candidates and scheduling for tests and interviews
• Prepare employee contracts
• Ensure personnel files, administration of health insurance scheme, social security are accurate, complete and up to date
• Assist managers and staff on effective performance management and administer the collation of performance management documentation
• Ensure new staff receive an appropriate orientation and induction
• Support staff development activities including promoting the DRC Learning Catalogue
• Ensure clearance and debriefing is carried out for exiting staff
• Ensure that all office systems and equipment (power, water, telephone, photocopier, fax, etc.) are in good working order
• Payment of office and guest house bills
• Responsible for office supplies
• Responsible for necessary repairs & maintenance in a timely manner in coordination with the Logistics staff
• Manage all contract arrangements with lessors and ensuring that contractual obligations are adhered to
• Establish central mail recording system and filing system
• Ensure that DRC staff have Identification cards (ID) with the period of validity in accordance with the employment contract
• Work closely with the Supply Chain team to support stock receipt, recordkeeping, and proper storage where necessary
• Support the Area Manager in conducting periodic checks of premises and supplies (e.g., fire extinguishers, fuel stock)
• Ensure inventory forms and casual contracts (cleaners, cooks, etc.) are documented and archived
• Manage all procurement activities at the emergency office (P2P) goods, service, work within the approved threshold
• Implement the procurement plans

Requirements

• Diploma in HR Management, Business Administration or equivalent professional qualification
• Minimum 1 year's relevant work experience in similar field
• Familiarity with ERP systems (e.g., DYN) and high proficiency in Microsoft Office (especially Excel)
• Solid understanding of Ethiopian labor law and administrative procedures
• Experience with HR practices, staff coordination, and logistics is desirable
• Strong organizational and interpersonal skills; ability to multitask under pressure
• Advanced spoken and written English
• Proficiency in Amharic preferred

Skills

• Human Resources Management
• Business Administration
• ERP Systems
• DYN ERP
• MS Excel
• Ethiopian Labor Law
• Administrative Procedures
• HR Practices
• Staff Coordination
• Logistics Management
• Organizational Skills
• Interpersonal Skills
• Multitasking
• English Language Proficiency
• Amharic Language Proficiency

Languages

English, Amharic