Grants Management Substitution Specialist

The Grants Management Substitution Specialist provides temporary grants management capacity to DRC Country Offices, ensuring continuity, quality, and compliance across the full grant cycle. The role supports proposal development, donor engagement, reporting, contract management, and closure, both in the field and at HQ.

Responsibilities

• Deploying to DRC Country Offices to cover temporary gaps in grants management positions, ensuring continuity and quality of grants functions.
• Supporting HQ-managed grants and projects when not deployed, including proposal development, reporting, donor compliance and contract management.
• Contributing to the development, review and compilation of high-quality donor proposals that are consistent, compliant and aligned with DRC’s fundraising strategy.
• Coordinating internal and external reporting processes, ensuring accurate, well-written and timely reports in line with donor and DRC requirements.
• Reviewing donor contracts and agreements and advising programme and operations teams on contractual obligations, donor regulations and compliance.
• Maintaining grants management systems and information, including grant files, donor correspondence, trackers and key deadlines.
• Supporting grant Kick-Off, Review and Closure Meetings, ensuring effective coordination between programme, operations, finance and grants functions.
• Training, coaching and mentoring programme and operations staff and local partners on donor compliance, grants management, reporting and project cycle management.
• Ensuring, when required, that the partnership management cycle is implemented in full compliance with DRC’s internal policy.

Requirements

• Minimum three years of relevant experience in grants management (humanitarian and/or development funding), including proposal writing, report writing, donor compliance and project cycle management, of which at least one year in the field with a humanitarian or development organisation, preferably in a grants management or programme position.
• Demonstrated experience developing and revising donor proposals and reports and managing sub-grants for donors such as ECHO, FCDO, BHA, BPRM and UNHCR.
• Strong knowledge of Grants Management, Programme/Project Cycle Management and the Logical Framework Approach.
• University degree in International Development, Disaster Risk Reduction, Social Sciences, Finance, Management or a relevant field.
• Excellent written and spoken English.
• Flexibility and willingness to travel and deploy to DRC Country and Hubs Offices, including hardship locations and potentially unstable security environments.
• Strong interpersonal skills, cultural sensitivity and adaptability.
• Desirable: Experience supervising, training, coaching or mentoring staff.
• Desirable: Experience working across multiple country operations or in an HQ/regional grants function.
• Desirable: Proficiency in French, Spanish and/or Arabic.

Skills

• Grants Management
• Proposal Writing
• Report Writing
• Donor Compliance
• Project Cycle Management
• Subgrant Management
• Donor Engagement Strategies
• Logical Frameworks
• Programme Management
• Contract Management
• Humanitarian Funding Management
• Development Funding
• Field Experience
• Staff Supervision
• Training and Coaching
• Multi-country Operations
• French Proficiency
• Spanish Proficiency
• Arabic Proficiency

Languages

English