Finance Assistant

The Finance Assistant supports daily financial operations for the Tindouf office, including processing transactions, maintaining cashbooks, and ensuring compliance with financial rules and national laws. The role involves managing bank and cash transactions, vendor and staff payments, record keeping, and supporting monthly financial closures.

Responsibilities

• Ensure all payments (Bank & Cash) are made timely and in accordance with existing DRC forms.
• Ensure all payments meet requirements of National Law and engage with authorities, tax advisors or other stakeholders to ensure tax requirements are met accordingly.
• Verify that any transaction is supported by proper supporting documentation as per DRC’s financial rules and regulation and proper authorization is obtained prior releasing a payment.
• Support in review of monthly payroll and disbursing the payroll.
• Prepare the bank payments and liaise with the bank.
• Monitor bank balance and assist Finance Manager / Support Service Manager in maintaining sufficient balance in country.
• Update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies.
• Manage petty cash and clear cash advances upon request.
• Establish, maintain and reconcile the general ledger.
• Ensure all expenses enter the DRC Dynamics in time and of highest quality (Along with support documents).
• Prepare Monthly cash counts.
• Support in monthly closure of the accounts.
• Monthly Cash and Bank Reconciliation.
• Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.) Hard & Soft Copies.
• Scanning for financial documents as needed and attaching them to Dynamics per each posting.
• Routine record keeping.
• Follow up the correct implementation of DRC Dynamics (Finance Module) and the quality of the data entered in the system.
• Monitoring accuracy and timely update of master data in dynamics for Coordination Office.
• Manage digital spaces like Share point (Finance)

Requirements

• Minimum of one (1) year’s experience working in a similar position.
• Strong written and mathematical skills.
• Strong computer skills.
• Experience of managing and handling cash.
• Experience of working with UN or Non-Governmental organizations.
• Strong organizational skills.
• Ability to prioritize large and changeable workload.
• Good communication skills and ability to work as part of a team.
• Able to work independently and energetically.

Skills

• Cash management
• Financial Transaction Processing
• Financial Record Keeping
• Compliance with Financial Regulations
• Bank Transactions Management
• Vendor Payments Processing
• Staff Payment Processing
• Monthly Financial Closures
• Mathematical skills
• Written Communication
• Organizational Skills
• Workload Prioritization
• Computer Skills

Languages

English