External Relations Division 2 Officer

The Officer will provide substantive, technical and administrative support for external partners and assigned portfolios, support implementation and monitoring of programmes and cooperation frameworks, facilitate ASEAN engagements with non-formal partners, and perform day-to-day activities and ad hoc tasks as assigned.

Responsibilities

• Provide substantive, technical and administrative support for the external partners and portfolios assigned by the Head of Division: Assist in preparing briefing notes, talking points, remarks, document kits, presentations, summary records, reports, and other relevant documents. Support meeting arrangements before, during and after meetings, including logistical preparations, coordination with relevant stakeholders, and follow-up on decisions.
• Support the implementation and monitoring of programmes, projects and cooperation frameworks under the assigned portfolios: Assist in facilitating, formulating, appraising and monitoring activities under relevant Plans of Action, Practical Cooperation Areas and Work Plans, and liaise with the relevant partners and stakeholders, as required. Prepare progress updates and implementation reports and maintain relevant project databases and records.
• Facilitate ASEAN’s engagements with its non-formal partners under the assigned portfolios and relevant mechanisms: Support engagements with the relevant countries and ACTCs under the assigned portfolios. Assist in preparing background information and recommendations, analytical briefs, and summary reports, and attend relevant meetings, as required.
• Facilitate requests from ASEAN Member States and relevant partners under the assigned portfolios and perform day-to-day activities and other ad hoc tasks as assigned by the supervisors.

Requirements

• Advanced degree in International Relations, Political Science, Law, Economics, Development Studies, Public Administration; and/or Bachelor’s degree in the afore-mentioned fields or discipline with a minimum of two (2) years of relevant work experience in a recognised specialised field may also be considered.
• Relevant knowledge and experience in external relations, multilateral or regional cooperation, and the coordination, implementation or monitoring of programmes and projects, preferably gained within a government, diplomatic mission, or international or regional organisation, would be an advantage.
• Excellent command of formal written and spoken English, with demonstrated ability to draft clear, concise, and high-quality briefing materials and reports.
• High-level interpersonal, negotiation and communication skills, including experience in a cross-cultural environment and international settings.
• Strong analytical and organisational skills, with the ability to manage multiple priorities and work accurately under tight deadlines.
• Strong digital literacy and proficiency in Microsoft Office applications (particularly Word, Excel and PowerPoint), Outlook, virtual meeting platforms, and other digital collaboration tools with the demonstrated skill in the effective and responsible use of AI-enabled productivity tools to support research, drafting, analysis, and day-to-day work.
• Demonstrated sound understanding of international and regional issues, knowledge of and commitment to ASEAN ideals, and commitment to public service and to contributing to ASEAN’s work over the duration of the appointment.
• Proven skills in problem-solving in a complex organisational environment and in work planning.
• Ability to multi-task, work long and irregular hours, perform tasks outside the usual job scope, and willingness to travel frequently on short notice.

Skills

• External Relations
• Multilateral Cooperation
• Regional Cooperation
• Programme Implementation
• Project Monitoring
• Briefing Material Preparation
• Report Writing
• Negotiation Skills
• Cross-Cultural Communication
• Analytical Skills
• Organizational Skills
• MS Word
• MS Excel
• MS PowerPoint
• Outlook
• Virtual Meeting Platforms
• Digital Collaboration
• AI Productivity Tools
• International Relations Knowledge
• ASEAN Knowledge
• Work Planning

Languages

English