Building Facilities Management Officer

The Building Facilities Management Officer is responsible for managing all premises, equipment, and office maintenance at the ASEAN Secretariat, ensuring smooth operations of building systems, maintaining Green Building certification, and supporting property management activities. The role involves technical tasks such as civil engineering design, asset verification, and budget preparation within a multi-cultural environment.

Responsibilities

• Manage all ASEC’s premises, equipment, and office maintenance including smooth operations of AC system, electricity, generator set, and elevator.
• Responsible to maintain the Green Building certification of new ASEC building.
• Responsible for the Building Automation System (BAS) in the new Building.
• Ensure that health and safety obligations are appropriately complied at all time in ASEC’s premises (e.g. during the renovation, the contractor shall put a proper signage).
• Undertake minor repairs of the office furniture, facilities, and building when necessary.
• Prepare report on current conditions of ASEC new building and propose refurbishment or renovation when necessary.
• Carry out standard civil engineering design, drawings in the Auto-CAD and 3D (Sketch-up).
• Prepare scope of work and bill of quantity (BOQ) when necessary.
• Assist in updating or developing SOPs related to premises and property management.
• Update and maintain ASEC list of assets/properties.
• Conduct annual physical verification of assets/properties and prepare report of the findings including proposed actions to be taken.
• Ensure that each fixed asset is tagged with its corresponding asset number and properly assigned to user.
• Assist supervisor on the yearly budget preparation.
• Perform other relevant duties as assigned by the Head of Division and/or higher authority of ASEC.

Requirements

• Advanced degree in Civil Engineering or an appropriate related field or discipline or Bachelor degree in the afore-mentioned fields or discipline with a minimum of two (2) years of relevant work experience in high rise building BAS.
• Having Greenship certification from GBCI.
• Experience in managing Building Automation System (BAS).
• Demonstrated ability to plan and organise tasks/work flows.
• Proven skills in problem solving in a complex organisational environment.
• Proven ability for accuracy under stress condition and adherence to deadlines.
• Demonstrated commitment to collaborative work practices in multi-cultural environment.
• Good interpersonal communication skill.
• Ability to multi-task, work long and irregular hours, perform tasks outside the usual job scope, and willing to travel frequently on short notice;
• English proficiency and computer literacy are pre-requisites for this position.

Skills

• Civil Engineering
• Building Automation System
• Greenship Certification
• Building Facilities Management
• Asset Verification
• Budget Preparation
• Task Planning and Organisation
• Problem Solving in Complex Environments
• Accuracy Under Stress
• Multi-tasking Skills
• Property Management
• Green Building Certification Maintenance
• Computer Literacy
• English Language Proficiency

Languages

English