Admin Assistant IV

The Admin Assistant IV provides complex administrative support to senior leadership and plays a key role in driving operational efficiency across the department. This role involves preparing reports and correspondence, managing projects and programs, and optimizing internal processes. The Coordinator also serves as a liaison across teams and external partners, ensuring smooth communication and coordination.

Responsibilities

• Provides support to the American Red Cross Pacific Islands Region leadership team (Regional CEO/COO/board), including executive assistant support (calendar, travel etc.) for the RCEO.
• Perform a variety of complex administrative duties, with little supervision and exercising confidentiality.
• Prepare and maintain memos, records, reports, data or correspondence for management or staff review.
• Review correspondence for consistency with corporate policies and practices.
• May develop high-level presentations and/or spreadsheet reports and run specialized queries from department database.
• Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications.
• Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications.
• May administer a particular project involving operational issues and compile results and findings for management review.
• May participate as a department representative on a cross-functional project team or serve as a project manager for an intra-department project.
• May provide functional supervision to clerical/administrative staff assigned to unit.
• Provide support, training, development and/or leadership guidance to all volunteers.

Requirements

• High School or equivalent required.
• Minimum 7 years of related experience or equivalent combination of education and related experience required.
• Excellent verbal and written communication skills.
• Proficient in personal computer use and Microsoft Office Suite.
• Proficient typing skills required.
• Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred.
• Ability to prepare and edit complex documents is preferred.
• Ability to work on a team.
• Intermediate proficiency in Excel and PowerPoint is preferred.
• Experience utilizing video conferencing technology such as Owl Labs (or similar remote collaboration tools) is highly desired.

Skills

• Microsoft Office Suite
• Typing Skills English
• Organizational Policies Knowledge
• Document Preparation
• Report Writing
• Project Management
• Programme Management
• Internal Process Optimization
• Team Collaboration
• Video Conferencing Systems
• Excel
• Power Point

Languages

English