Senior Project Assistant

The Senior Project Assistant provides operational support in coordinating division-wide activities relating to Türkiye Resident Mission operations, including executive support to the Country Director and front office activities. The role involves managing mission logistics, supporting recruitment and technical assistance projects, and facilitating communication and coordination with government and development partners.

Responsibilities

• Assist TURM in the recruitment of consultants and in the preparation of Consultant Management System (CMS) requests and in the documentation for short-listing and processing of contract variations.
• Assist the division with processing of Technical Assistance projects.
• Provide support to TURM events, training programs, conferences, and meetings.
• Manage mission logistics for the Country Director by coordinating mission schedules, facilitating travel and visa arrangements through engagement with internal and external counterparts, and ensuring the preparation of comprehensive mission documentation and itineraries.
• Maintain liaison with government authorities and agencies, development partners and other partners, and ADB HQ to support and facilitate operations and coordination, client and partner relations, and general external relations.
• Arrange office-wide activities, including senior visits from HQ and major events involving ADB at the institution level.
• Ensure intra-office communications, including sharing of guiding information, both from within TURM and from HQ, and among TURM team members.
• Manage efficient and well-monitored records for TURM.
• Translate incoming correspondence and interpret during meetings with government officials.
• Perform other tasks assigned and reflected in your workplan.

Requirements

• Bachelor's degree in engineering, technology, finance, accounting, business administration, other social science or related fields.
• At least 5 years of relevant work experience.
• Preferably related experience in international agencies.
• Proficiency in standard software in word-processing, spreadsheets, and graphics software programs and information technologies such as in MS Office Suite.
• Good understanding of the role and responsibilities of the office and a good general understanding of ADB's purpose and operations in Türkiye.
• Proficiency in written and verbal communications skills in English and Turkish.

Skills

• Project Coordination
• Operational Support
• Executive Support
• Mission Logistics Management
• Recruitment Support
• Technical Assistance
• Stakeholder Coordination
• Government Relations
• Development Partner Engagement
• Microsoft Office Suite
• Word Processing
• Spreadsheet Management
• Graphic Software
• Written Communication
• Verbal Communication

Languages

English, Turkish