Procurement Analyst

The Procurement Analyst will undertake consultancy procurement activities including individual consultant recruitment, consulting firm selection, contract negotiation and administration, and consultant performance management. The role involves analyzing procurement data, recommending system improvements, and contributing to training and knowledge-sharing initiatives.

Responsibilities

• Support one or more designated procurement specialists in managing their operational portfolios, including communications, presentations, consultancy procurement, and all aspects of technical assistance firm consulting selections.
• Evaluate and process individual consultant recruitment requests in accordance with standard operating procedures, including verifying the completeness and compliance of documentation, conducting due diligence, assessing candidates against the proposed job family and grade, and preparing requests for approval of offer.
• Support consulting firm selections by checking proposal compliance, conducting technical due diligence, participating in Consultant Selection Committee meetings, evaluating financial proposals for accuracy and compliance, preparing evaluation reports and debriefing notes, and escalating nonstandard issues for decision.
• Support contract negotiations and administration by preparing and finalizing personnel schedules and cost estimates; advising the lead negotiator on contractual matters; evaluating and processing contract variation requests; and accurately recording contract and variation details in the Consultant Management System (CMS) and/or Integrated Disbursement System (IDS) within service standards.
• Review consultant performance evaluation reports and post-assignment questionnaires; identify and escalate performance or conduct concerns; support special committee meetings, as required, to determine final performance ratings; and process and archive compliance reports within service standards.
• Administer and support continuous improvement of consultancy-related systems, including CMS and IDS, by handling ad hoc requests, reports, and configuration tasks; contributing to the review, design, and testing of system enhancements; and recommending improvements based on operational experience.
• Compile, analyze, and maintain procurement and contractual data and records following organizational and divisional records management policies, and contribute to regular and ad hoc CSU reports, statistical exercises, and management dashboards.
• Help design and deliver multimedia training, knowledge products, and outreach on consultant recruitment planning, terms of reference and cost estimates, recruitment methods, contracting, change management, and dispute resolution.

Requirements

• Bachelor's degree in procurement, supply chain management, business administration, commerce, project management, accounting, audit, law, public administration, information technology, international relations or related fields.
• At least 5 years of relevant professional experience, preferably in an area of work that involved providing professional services to clients, managing projects, delivering training, reviewing documents, and/or engaging consultants or service providers.
• Experience with ADB or similar multilateral development bank's procurement policies, guidelines, and procedures, and anticorruption and safeguards policies.
• Experience managing priorities and workload within general schedule of work instructions and standardized practices.
• Demonstrated conceptual skills and ability to identify issues and appropriate actions.
• Experience collaborating with counterparts and working collaboratively as a constructive team member.
• Written and verbal proficiency in English, including report-writing.

Skills

• UN Procurement Policies
• Consultant Recruitment Procedures
• Contract Negotiation
• Consultant Performance Management
• Procurement Analysis
• Project Management
• Training Delivery
• Document Review
• Multilateral Development Banks Procurement
• Workload Management
• Client Services
• Collaboration
• Report Writing
• Anticorruption policies
• Safeguards Policies

Languages

English