Human Resource Assistant

The Human Resource Assistant supports the full cycle of recruitment and selection activities within the Talent Acquisition Division at ADB Headquarters in Manila. The role involves facilitating vacancy advertisements, pre-screening candidates, coordinating interviews, and ensuring compliance with recruitment policies.

Responsibilities

• Facilitate advertisements of vacancies and assist in coordinating placements through various media and platforms to build a robust candidate pipeline.
• Review and pre-screen candidates' job applications ensuring applicants meet minimum requirements.
• Coordinate with hiring managers for shortlisting applicants and facilitate the shortlisting process.
• Coordinate all activities related to panel interviews and serve as an interview panelist when assigned.
• Support client departments and hiring managers in implementing recruiting strategies.
• Coordinate across BPMSD units and other departments on the selection process including due diligence, salary offers, and pre-employment requirements.
• Respond to inquiries relating to recruitment requirements and procedures and provide feedback to candidates.
• Ensure completeness and accuracy of candidate records in HRMS and prepare personnel announcements.
• Monitor recruitment and staff personnel actions and prepare data statistics.
• Participate in working groups on initiatives, special projects, and business process reviews.
• Perform other duties on staffing and HR-related services as reflected in the workplan.

Requirements

• Bachelor’s degree in Human Resource Management, Psychology, Business or Public Administration, Social Sciences, or related area.
• At least 5 years of relevant work experience, preferably in human resources management.
• Knowledge and understanding of human resources policies and procedures.
• Experience in conducting structured and competency-based interviews.
• Working knowledge of interview techniques and applicant screening methods.
• Demonstrated ability to establish effective and cooperative working relationships built on trust.
• Ability to review business processes on recruitment and selection and introduce efficiency measures to improve time to hire KPI.
• Working knowledge and proficiency on use of HRMS and personnel database systems.
• Ability to work collaboratively with teams as constructive team member.
• Excellent written and verbal communication skills in English.

Skills

• Human Resources Management
• Recruitment and Selection
• Competency-Based Interviews
• Interview Techniques
• Applicant Screening
• HR Policies and Procedures
• HRMS
• Personnel Database Systems
• Business Process Review
• Time to Hire Improvement
• Talent Acquisition
• Vacancy Advertisement
• Candidate Pre-screening
• Interview Coordination

Languages

English