Finance and Administration Officer

The Finance and Administration Officer will manage finance, administration, human resources, procurement, and security functions for the Federated States of Micronesia, Republic of the Marshall Islands, and Palau Pacific Country Offices. The role ensures efficient daily operations, compliance with ADB policies, coordination with partners, and leadership to staff while safeguarding assets.

Responsibilities

• Lead financial operations, including annual and midterm budgeting, payments, imprest funds, and expense monitoring, and periodic financial reporting.
• Ensure compliance with ADB systems (FMAS) and internal financial controls to mitigate risk.
• Review transactions for accuracy and coordinate with Controllers Department and auditors to support financial oversight.
• Support opening of individual bank accounts in commercial banks and in the system, ensuring the smooth payment of payroll and non-payroll entitlements for staff.
• Oversee the upkeep and maintenance of office premises, vehicles, equipment, and communication systems.
• Manage administrative and financial records, contracts for services, and work orders.
• Guide administrative staff to ensure efficient daily operations following ADB policies.
• Maintain personnel records and provide HR support in recruitment, onboarding, training, relocation, and staff settlement.
• Contribute to recruitment processes by drafting job descriptions, screening criteria, and assisting in application reviews.
• Manage junior finance and administrative staff to ensure compliance, accountability, and professional growth.
• Administer procurement of goods and services in compliance with ADB requirements.
• Oversee contracts with security, maintenance, service providers, and office supply vendors.
• Support engagement of contractors and outsourced services.
• Build working relationships with ADB departments, government agencies, external financial institutions, and other international organizations.
• Collaborate with government officials on taxes, duties, facilities, and official privileges and immunities.
• Coordinate with Corporate Services and the UN Security bodies to ensure staff security; and serve as Alternate Security Focal Point for the FSM PCO.

Requirements

• Bachelor's degree in business administration, accounting, economics, or a related field; advanced training is preferred.
• At least 8 years of relevant experience in financial accounting, institutional procurement, general office administration, and personnel management, preferably gained in multilateral development banks or similar international organizations.
• Hands-on experience using digital tools and systems to support administrative, financial, and operational processes, including data management and reporting (e.g., Word, Excel, PowerPoint, and SharePoint).
• Knowledge of local government administrative systems, institutions, and procedures.
• Demonstrated experience building and maintaining working relationships with partners in a multicultural environment and working collaboratively as a constructive team member.
• Proven experience in improving processes, driving innovation, and adapting to changing organizational needs.
• Proven experience in preparing clear written outputs (e.g., emails, memos, reports, briefing notes), and coordinating with internal and external stakeholders in a professional work setting.

Skills

• Financial Accounting
• Institutional Procurement
• Office Management
• Personnel Management
• Digital Tools Utilization
• Data Management
• Financial Reporting
• Word
• Excel
• Power Point
• SharePoint Development
• Local Government Administration
• Stakeholder Coordination
• Process Improvement
• Innovation Management
• Written Communication
• Multi-cultural Team Collaboration
• Compliance Management
• Security Management

Languages

English