Finance Associate

The Finance Associate will act as the focal point for budget and finance matters in the WHO Solomon Islands office, ensuring compliance with organizational policies and supporting operational planning and financial processes. The role involves monitoring funding, processing payments, and recommending capacity building initiatives to improve financial management.

Responsibilities

• Act as focal point for budget and finance matters, responding to queries and escalating issues.
• Provide information and guidance on application of organizational rules, policies, and procedures.
• Monitor compliance and analyze funding situations, planned costs, donor agreements, and expenditures.
• Provide guidance and support for operational planning and workplan management.
• Check completeness and accuracy of payment request supporting documents.
• Follow up on invoices on hold and encumbrances with budget centers.
• Ensure timely processing of bank account replenishments.
• Review and process service registrations and reports from budget centers.
• Identify areas requiring improvement and recommend capacity building initiatives.
• Establish and/or maintain the team's electronic filing system of technical documents and correspondence.
• Perform other duties as assigned by the designated supervisor.

Requirements

• Completion of secondary or high school.
• Training in office administration (desirable).
• Minimum of eight (8) years relevant experience in general office or administrative support functions, including substantial experience in providing support for finance-related activities and processes.
• Administrative experience working in an international organization, requiring frequent interaction with high level government, executive and other officials (desirable).
• Knowledge of WHO administrative procedures and practices (desirable).
• Demonstrated skills and experience in budget, finance, and procurement with ability to produce and analyze data.
• Sound judgment to detect shortcomings and anomalies and recommend remedial actions.
• Ability to work under pressure and meet tight deadlines.
• Sound judgment, integrity, and tact in dealing with others.
• Good communication (written and oral) and interpersonal skills.
• Good knowledge of organizational administrative rules, regulations, and policies.
• Ability to plan, organize, coordinate, and implement inputs from various sources.
• Provide financial analytical reports using appropriate software.
• Establish and maintain effective working relationships with people of different national and cultural backgrounds.
• Working knowledge of AI tools to enhance administrative efficiency, ensuring responsible use and compliance with organizational, ethical, and data protection standards.
• Proficiency in computers and office software packages, handling of web-based management systems, enterprise resource planning (ERP) systems and Cloud Management Enterprise System such as Workday.
• Excellent written and spoken English and local language.

Skills

• Budget Management
• Financial Analysis
• Procurement
• Office Management
• UN Administrative Procedures
• Data Analysis
• Financial Reporting
• AI Tools for Administration
• ERP Systems
• Cloud Management Solutions
• Workday
• Web-based Management Systems
• Organizational Policy Compliance
• Payment Processing
• Capacity Building
• Administrative Support
• Interpersonal Skills
• Communications Skills
• Financial Process Monitoring

Languages

English