Programme Assistant G5

The Programme Assistant G5 provides programme support for all WFP interventions in the field, strengthening data quality, corporate reporting inputs, planning, implementation and knowledge management in the Field Office. The role supports activity managers and programme teams by ensuring that key programme interventions are properly planned and implemented in a timely manner.

Responsibilities

• Perform WFP Liberia programmes implementation within the area covered by Sacrepla Field Office, supporting alignment with wider programme policies and guidelines.
• Provide project management and/or general office support following established targets and WFP’s policies and procedures.
• Within the specific area of responsibility, compile data and support analysis and preparation of reports in order to support operational decision-making.
• Perform accurate, timely recording of data, following corporate standards and guidelines.
• Work and exchange information with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities.
• Support communication and activities with local partners, agencies, NGOs and government institutions.
• Act as a point of contact for resolution of general operational queries requesting assistance where necessary.
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
• Work and exchange information with internal counterparts to support collaboration, implementation and monitoring of ongoing programme activities.
• Act as a point of contact for general operational queries related to programme systems, trackers, reporting inputs, data files and knowledge repositories, requesting technical assistance where necessary.
• Support timely access to programme data, contact lists, planning tools and relevant reference documents during preparedness or response activities.
• Perform other programme support and data management duties as required.

Requirements

• Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
• 5 Years related job experience.
• Experience supporting programme implementation, programme administration, community engagement, reporting, planning or data management functions.
• Experience using spreadsheets, databases, SharePoint or other online document repositories to maintain trackers, files, dashboards and knowledge products.
• Experience supporting corporate systems or business processes related to programme, procurement, finance, planning or reporting is desirable.
• Experience compiling and reconciling beneficiary, operational, expenditure or planning data from multiple sources.
• Experience preparing monthly reports, management briefs, dashboards, meeting records or planning tools.
• Experience supporting knowledge capture, filing systems, document control, version management, team onboarding materials or lessons learned documentation.
• Experience working with technical teams, Field Offices, government counterparts, NGOs or UN agencies is an asset.
• Strong attention to detail and ability to identify inconsistencies in figures, files, plans and reports.
• Good analytical skills and ability to compile, organize and summarize data for operational decision-making.
• Good computer skills, including Excel, Word, PowerPoint, SharePoint and online collaboration tools.
• Ability to learn and support use of corporate programme, finance, procurement and reporting systems relevant to the Programme Unit.
• Good coordination and follow-up skills, including ability to collect inputs from multiple colleagues and meet deadlines.
• Good written and oral communication skills, including ability to prepare concise summaries, trackers and briefing inputs.
• Ability to preserve confidentiality and manage sensitive programme data and internal documents appropriately.
• Initiative, service orientation and ability to work under minimum supervision while escalating issues when needed.
• Fluency in oral and written English. Knowledge of local Liberian languages would be an asset.

Skills

• Programme Implementation
• Programme Administration
• Community Engagement
• Data Management
• Spreadsheet Applications
• Database Management
• SharePoint Development
• Online Repositories
• Corporate Systems Support
• Procurement Procedures
• Financial Reporting
• Planning Functions
• Data Compilation
• Data reconciliation
• Report Preparation
• Management Briefings
• Dashboard Development
• Meeting Records Management
• Knowledge Capture
• Document Control
• Version Management
• Team Onboarding
• Lessons Learned Documentation
• Stakeholder Coordination
• Analytical Skills
• Excel
• Word
• Power Point
• Collaboration Tools
• Confidentiality Management

Languages

English