Logistics Officer (Preparedness)

The Logistics Officer (Preparedness) provides technical and operational support for the establishment and operationalization of the National Humanitarian Response Hubs in the Philippines. The role contributes to strengthening national logistics preparedness and emergency response capacity through planning, hub operations, systems development, capacity strengthening, and multi-agency coordination to ensure efficient and scalable humanitarian response operations.

Responsibilities

• Support the planning and implementation of the National Humanitarian Response Hub project across various sites.
• Provide technical inputs for installation of Mobile Storage Units (MSUs), site preparation and infrastructure setup, warehouse layout and optimization.
• Monitor progress of depot installation and ensure compliance with WFP standards and safety requirements.
• Lead and support the development of logistics preparedness systems, operational frameworks, and business processes for depot operations including integration of logistics preparedness considerations into system design and operational workflows.
• Facilitate and support the development of Standard Operating Procedures (SOPs) and operational guidelines including storage and handling protocols, stock release and replenishment processes, emergency activation procedures, and multi-agency coordination mechanisms.
• Organize and facilitate SOP and framework development workshops with key stakeholders to ensure joint ownership, validation, and adoption.
• Support the conduct of Logistics Capacity Assessments (LCA) across all project sites.
• Contribute to the development of Logistics Concept of Operations (CONOPS) for the MAHRD system and location-specific logistics operational plans including transport routes, staging areas, and last-mile delivery strategies.
• Ensure alignment of operational plans with national disaster response systems.
• Strengthen operational readiness through the design and delivery of simulation exercises, training programs, and technical support including conducting Tabletop Exercises (TTX) to validate SOPs, operational frameworks, and coordination mechanisms.
• Identify operational gaps, capacity needs, and areas for improvement through post-exercise reviews and lessons-learned processes.
• Develop and deliver training on warehouse management, inventory management systems, and emergency logistics operations.
• Provide technical guidance and coaching to government counterparts to strengthen institutional and operational capacity.
• Integrate lessons learned from exercises and training activities into updated SOPs, operational plans, and preparedness measures.
• Support the coordination of the Technical Working Group (TWG) led by WFP and co-led by OCD.
• Engage with representatives from Office of Civil Defense (OCD), United States Embassy (Regional Foreign Assistance), Department of Health (DOH), Department of Social Welfare and Development (DSWD), Department of National Defense (DND).
• Ensure alignment of activities, technical approaches, and decision-making processes among stakeholders.
• Monitor project implementation and provide regular updates on progress.
• Document lessons learned, best practices, and operational insights.
• Contribute to donor reporting and technical documentation.
• Support the transition and handover of hubs to government counterparts.
• Provide technical assistance in initial operationalization of depots, troubleshooting logistics systems and processes, and refining SOPs based on operational experience.

Requirements

• Advanced university degree (Master's degree or equivalent) in Logistics, Supply Chain Management, Operations Management, Industrial Engineering, Disaster Risk Reduction and Management, Humanitarian Affairs, or a related field.
• A first university degree (Bachelor’s degree) in a relevant field, combined with additional years of relevant work experience and/or specialized training, may be accepted in lieu of an advanced university degree.
• Minimum of one (1) year of relevant professional experience in logistics, supply chain management, humanitarian operations, emergency preparedness, or related fields with an advanced university degree; or three (3) years of relevant experience with a first university degree.
• Experience working with UN agencies, humanitarian organizations, NGOs, government institutions, or emergency response actors is highly desirable.
• Demonstrated experience in warehouse operations, logistics coordination, supply chain management, or emergency response activities.
• Proven ability to coordinate with multiple stakeholders and support logistics operations in complex environments.
• Experience with logistics information management systems, data analysis, and operational reporting is an advantage.
• Strong project management, coordination, and stakeholder engagement skills.
• Sound knowledge of engineering design principles, construction methodologies, technical specifications, and quality assurance processes.
• Ability to review engineering drawings, technical reports, bills of quantities (BOQs), and project documentation.
• Proficiency in AutoCAD 2D and Microsoft Office applications (Word, Excel, PowerPoint, and Outlook). Knowledge of GIS, AutoCAD Civil 3D, or other engineering software is an asset.
• Excellent analytical, problem-solving, and organizational skills, with the ability to manage multiple activities under tight deadlines.
• Strong communication and report-writing skills, including the ability to present technical information to both technical and non-technical audiences.
• Excellent written and oral/Communications skills in English.

Skills

• Logistics Management
• Supply Chain Management
• Emergency Preparedness
• Humanitarian Operations Liaison
• Warehouse Operations
• Logistics Coordination
• Stakeholder Engagement
• Project Management
• Logistics Information Systems
• Data Analysis
• Operational Reporting
• Engineering Design Principles
• Construction Methodologies
• Technical Specifications
• Quality Assurance
• Reviewing Engineering Drawings
• AutoCAD 2D
• Microsoft Office Suite
• Report Writing
• Technical Communication

Languages

English