Administrative Consultant

The Administrative Consultant will provide operational, financial, administrative, and human resources support to the Office of the Rector at the United Nations University. The role involves supporting finance, procurement, HR activities, and general office operations, ensuring efficient coordination and execution of administrative functions.

Responsibilities

• Provide administrative support for finance, human resources, procurement, and general office operations.
• Prepare and process ERP transactions, including requisitions, receipt transactions, payment requests, and other financial and administrative transactions.
• Support budget setup and supplier management in the ERP system.
• Assist with asset management activities, including maintaining asset records and coordinating ICT asset handover and disposal processes.
• Run financial reports in the ERP system, prepare pivot tables in Excel, and produce other reports as required.
• Support procurement activities and maintain related documentation.
• Support the preparation of travel, logistics, and administrative documentation for meetings, Council sessions, and other official events.
• Update and maintain the UNU Council SharePoint site and other SharePoint repositories, ensuring proper archiving and document management.
• Draft, format, proofread, and archive administrative correspondence, reports, presentations, meeting documents, and other official records.
• Provide administrative support for HR-related activities, including supporting contract administration and the payment process.
• Perform any other duties as assigned by the Council & Administrative Officer.

Requirements

• A bachelor's degree.
• A minimum of one (1) year of relevant work experience.
• Good knowledge of Microsoft Word and Excel, and a willingness to further develop relevant skills and knowledge.
• Demonstrated ability to exercise discretion and professionalism when handling confidential information.
• Good written and verbal communication skills in English.
• Strong customer service orientation and a professional demeanor.
• Ability to work remotely on a full-time basis from the successful applicant's location.
• Availability to work during the core working hours of 11:00–17:00 Japan Standard Time (JST).
• Knowledge of another UN official working language is an asset.

Skills

• MS Word
• MS Excel
• Confidentiality Management
• Written Communication
• Verbal Communication
• Customer Service
• Remote Work Management
• Operational Support
• Financial Support
• Administrative Support
• Human Resources Support
• Procurement Support
• Office Operations Coordination

Languages

English