Contracts Specialist

The Contracts Specialist ensures all contracting activities comply with UNICEF Financial Rules and Regulations and procurement procedures. The role involves managing contracts, advising management on contractual rights, expanding vendor databases, and supporting supply components of donor proposals and capacity development initiatives.

Responsibilities

• Ensure all contracting activities comply with UNICEF Financial Rules and Regulations, SD Manual, and procurement procedures.
• Work closely with programmes and partners on project/TOR design, TOR and work plan coordination, and long-term forecasting of service plan and funding availability.
• Administer and manage contracts including development of specifications, bid openings, post bid evaluation, review of bid documents, and analysis of Bills of Quantities for construction projects.
• Advise management on contractual rights and obligations, compile and analyze data, and maintain historical information.
• Ensure solicitation for service contracting is competitive and transparent and expand vendor database locally and internationally.
• Provide technical advice to Contract Review Committee for contract awards and ensure proper contracting processes.
• Prepare contracts and Long-Term Agreements in VISION and manage contractual activities up to delivery stage.
• Maintain regular updates and reporting of statistical reports relating to contract services and Long-Term Agreements.
• Interact and follow up with programme and operations sections on contractual management and timely delivery of services including KPI achievement and evaluate service providers.
• Identify opportunities, barriers, successes, problems and courses of action to address challenges.
• Act as focal point for Procurement Case Management platform and ensure case allocation and status updates.
• Provide supply input to donor dialogue and support development of supply components of proposals including budgeting and innovative financing mechanisms.
• Provide input to capacity development initiatives in supply chain services for children in collaboration with programme colleagues.
• Support supply components of health systems strengthening as relevant.
• Supervise and identify training needs of staff under supervision.
• Perform any other duties assigned by supervisor.

Requirements

• Master or equivalent (Advanced University Degree) in Business Administration, Management, Economics, Supply/Purchasing, Law, International Development, Health Administration or related field is required.
• 5 years of relevant work experience in Supply Management, Contracting, Logistics, procurement, contract management, supply chain management, logistics management, vendor management, sourcing, tender management, compliance, construction procurement, humanitarian operations or related field is required.
• Proficient/Fluent English language skills are required.
• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language (Dari or Pashto) is an asset.
• Emergency response or humanitarian experience is an asset.
• Experience in Afghanistan is an asset.
• Health supply chain experience is an asset.
• Construction procurement experience is an asset.
• Donor engagement experience is an asset.
• Experience with innovative financing mechanisms is an asset.
• Experience with SAP (VISION) is an asset.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts is desirable.

Skills

• Contract Management
• Procurement
• Supply Chain Management
• Vendor Management
• Tender Management
• Compliance
• Construction Project Procurement
• Humanitarian Operations Liaison
• Logistics Management
• Donor Engagement Strategies
• SAP
• Contract Negotiation
• Sourcing
• Capacity Development
• Financial Rules and Regulations
• Contract Advisory
• Supplier Management

Languages

English