Consultancy, Logistics Associate, Supply Chain Management Unit (SCMU)

The Individual Consultant will support the Logistics Management Services Team in day-to-day global logistics operations including freight management, inventory management, shipment monitoring, and coordination with stakeholders to ensure timely delivery of reproductive health commodities and other UNFPA-managed products. The role involves maintaining accurate logistics records, supporting operational reporting, and contributing to continuous process improvement within the Supply Chain Management Unit.

Responsibilities

• Support the planning, coordination and execution of logistics operations related to programme supplies, reproductive health commodities, humanitarian supplies and other UNFPA-managed products.
• Provide guidance and support to internal and external customers on logistics, inventory and shipment management processes and procedures.
• Process and monitor customer orders, supply requests and logistics transactions from receipt through final delivery.
• Coordinate with suppliers, freight forwarders, third-party logistics providers (3PLs), humanitarian partners and UNFPA business units to ensure timely and cost-effective delivery of supplies.
• Obtain and analyse quotations, freight rates, cost estimates and delivery options to support operational decision-making.
• Monitor inventory availability, stock allocations, replenishment activities and stock movements, as assigned.
• Support transportation planning and shipment execution using air, sea, road and multimodal transport solutions.
• Monitor shipments through to final delivery and proactively identify, address or escalate delays, disruptions and operational issues.
• Coordinate the preparation, review and distribution of shipping documentation and other documents required for transportation, customs clearance and receipt of goods.
• Ensure customers receive timely shipment updates and all required logistics documentation.
• Create and process inventory transactions, logistics transactions, freight purchase orders, inventory orders and related records within UNFPA enterprise systems.
• Maintain accurate operational records within ERP, CRM and other corporate systems to support visibility, reporting and institutional memory.
• Record stock movements, stock depletion, shipment milestones and invoice-related transactions in accordance with established procedures.
• Support monitoring of supplier, warehouse and logistics service provider performance against agreed service levels and key performance indicators.
• Contribute to logistics reporting, data analysis and performance monitoring activities.
• Ensure compliance with UNFPA policies, procedures, contractual requirements and applicable logistics standards.
• Participate in training sessions, workshops and knowledge-sharing initiatives related to supply chain and logistics management.
• Contribute to the development, review and improvement of standard operating procedures, business processes, templates and operational tools.
• Support documentation of lessons learned, business requirements and process improvement initiatives.
• Maintain accurate records and documentation to support knowledge management and business continuity.
• Participate in cross-functional projects and initiatives aimed at improving operational efficiency, visibility and customer service.
• Work closely with colleagues across SCMU, Regional Offices, Country Offices, suppliers, logistics service providers and humanitarian partners to support effective supply chain operations.
• Provide operational support across inventory management, freight management and related logistics activities based on business priorities and workload requirements.
• Contribute to ensuring uninterrupted service delivery during staff absences, emergency responses, workload peaks and organizational priorities.
• Carry out any other duties as required by SCMU leadership.

Requirements

• Completion of secondary education is required.
• A university degree at Bachelor Level in Supply Chain Management, Procurement, Logistics, Business Administration, Operations Management, Development Studies, Social Sciences, Economics, International Commerce, or equivalent field is an asset.
• A certification such as CIPS Level 2 and/or Qualification at Chartered Institute of Logistics and Transport (CILT-UK) Level 3 Certificate in Logistics and Transport and/or Project Management qualifications and certifications such as PRINCE2® Foundation and Practitioner certifications, PMP® or CAPM® from Project Management Institute (PMI) would be an additional asset.
• A minimum of 6 years of relevant progressively responsible experience at the national or international level in inventory management, humanitarian response, logistics or related areas, preferably for social mission-driven organizations or initiatives.
• The minimum years of relevant experience is reduced to 3 years for candidates who possess a relevant first-level or advanced university degree.
• Experience of at least one year in managing international or in-country inventory, procurement and logistics operations in the health area.
• Familiarity with procurement and supply chain policies and procedures from UN Agencies.
• Experience working with Google tools and analytical applications, spreadsheets for performance metrics and management reporting, Oracle ERP system, OMS system, database and dashboard development and maintenance.
• Knowledge of global supply chain security, risk management, and compliance regulations is required.
• Basic knowledge of the principles and operational aspects of sexual and reproductive health commodities in global development and humanitarian community is required.
• Strong interpersonal skills and capability to develop and maintain broad diversified partnerships is required.
• Basic proficiency in project management skills is required.
• Experience using Enterprise Resource Planning (ERP) is required.
• Professional written and spoken presentation skills, including for the development of reports, presentations, and the ability to synthesize complex supply chain documents for both technical and non-technical audiences is an asset.
• Experience in supporting the implementation of logistics business transformation projects, especially those involving digitalization and technological innovation is an asset.
• Fluency in English is required.
• Working knowledge of any other UN official language is an asset.

Skills

• Inventory Management
• Humanitarian Logistics
• Procurement Operations
• Supply Chain Management Policies
• Google Tools
• Analytical Applications
• Spreadsheets
• Oracle ERP
• OMS System
• Database Development
• Dashboard Maintenance
• Supply Chain Security
• Risk Management
• Compliance with Regulations
• Sexual and Reproductive Health Commodities
• Project Management
• Enterprise Resource Planning
• Report Writing
• Presentation Skills
• Logistics Business Transformation
• Digitalization
• Technology and Innovation

Languages

English