Programme Management Assistant, G6

The Programme Management Assistant supports the Risk Management Unit within the Pension Administration of the United Nations Joint Staff Pension Fund. The role involves planning, programme management, implementation assistance, data analysis, reporting, coordination, and secretariat services to support risk management and internal control activities.

Responsibilities

• Provides full range of planning, programme management and implementation assistance at all phases of risk management, internal control, audit coordination and related activities/processes for a large and highly complex component of departmental programme/project initiatives.
• Researches, compiles, analyses, summarizes, and presents basic information/data on wide range of programmes/project and related topics, identifying insights, trends for consideration by appropriate parties.
• Assists in the coordination of programme/project planning and preparation; monitors status; takes necessary action to ensure activities and documents are completed and submitted to relevant parties for approval.
• Reviews, appraises and revises submissions for substantive programmes/projects, ensuring compliance with guidelines and objectives; identifies problems/issues, seeks clarification, assesses replies, and prepares summary for manager with suggestions for further action.
• Collaborates with programme/project managers on risk, controls and related reporting; liaises with relevant parties on interpretation of data and information reported; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
• Drafts programme/project summaries, inputs to documents, reports, correspondence, briefings; coordinates review and clearance process; coordinates with relevant parties on finalization and publication.
• Serves as focal point for coordination, monitoring and expedition of implementation activities, involving extensive liaison with diverse organizational units to initiate and follow up requests, obtain clearances, process and follow-up on actions and resolve issues related to implementation.
• Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate monitoring and reviews.
• Provides secretariat services to working groups, ad hoc task forces; drafts and circulates agenda notes; assembles background documentation; drafts minutes of meetings; monitors follow-up actions.
• Provides guidance and training to staff on Unit programmes/projects/initiatives.
• Assists with collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Updates and maintains the Unit automated system, intranet site, knowledge based and data repositories.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent is required.
• A minimum of seven years of experience in programme or project administration, risk management, audit, project management, information technology or related area is required.
• The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher.
• Excellent communication skills in cross-functional environments, with a proven ability to communicate and engage with a variety of stakeholders is required.
• Experience in Pension Fund administration or Financial Services Industry is desirable.
• One year or more of experience in business intelligence, data analytics or related area is desirable.
• English language proficiency at UN Level II for reading, writing, listening, and speaking is required.

Skills

• Programme Administration
• Project Administration
• Risk Management
• Audit
• Project Management
• Information Technology
• Communication in Cross-Functional Environments
• Stakeholder Engagement
• Pension Administration
• Financial Services
• Business Intelligence Reporting
• Data Analytics
• Reporting
• Coordination
• Secretariat Support

Languages

English