Oficial Jurídico

The Oficial Jurídico ensures timely contracting processes for goods and services required for the operation of the FOUNDATION within project frameworks, guaranteeing compliance with national regulations and funding source requirements. The role involves legal review, contract preparation, advisory support, and coordination of procurement and disciplinary processes.

Responsibilities

• Ensure timely contracting processes for goods and/or services required for the FOUNDATION's operation within project frameworks.
• Review Terms of Reference and information packages for third-party contracting, aligning with institutional formats and publishing them.
• Monitor calls and tenders, receive proposals physically and virtually, review essential and/or legal documents of received proposals.
• Participate in Procurement Committee to advise during evaluation and selection of proposals.
• Prepare committee minutes and selection minutes for published calls.
• Request approval for consultant selection after verifying compliance with call requirements with the contracting requesting area.
• Conduct vetting process for third parties to be contracted.
• Notify selected contractor and request documentation for contractual procedures.
• Prepare contracts, framework agreements (with or without fixed price), and required addenda.
• Prepare cooperation agreements, fund allocation agreements, memorandums of understanding, and other agreements required for organizational activities in SCI formats.
• Send documentation required for signing agreements with other organizations or entities.
• Review contracts.
• Maintain updated legal information of the FOUNDATION for participation in calls.
• Request vetting from AMS.
• Ensure signing of agreements and sending of supporting documentation (technical annexes, financial, donor guidelines).
• Review guarantees of contracts and agreements as applicable.
• Prepare notifications of expirations within terms of each existing contract.
• Maintain electronic and physical files of all contracts/agreements/framework agreements made by the FOUNDATION.
• Strictly control all consecutive contracts/agreements/framework agreements made by the FOUNDATION.
• Meet deadlines for preparing contracting requests.
• Alert on situations requiring special monitoring and/or attention to fulfill contractual obligations with third parties.
• Ensure evidence of delivery of annexes mentioned in cooperation agreements and fund allocation agreements with partners.
• Review contract projections, agreements, MoUs, ensuring conformity with SCC Procurement Manual and Internal Policies.
• Provide advice and support during pre-contractual and contractual stages in SCC open bidding processes.
• Support design of processes related to donor contractual guidelines.
• Lead design or complement tools/formats/guides for contracting goods and/or services and agreements.
• Support Legal Representation of the Foundation and Human Talent and Legal Directorate in preparing legal opinions and responding to legal requests involving them.
• Legally support the Executive Directorate in establishing an advisory board for the FOUNDATION linked to the existing board.
• Perform other assigned tasks.
• Represent SCC in meetings with external personnel from other organizations and/or suppliers on related matters.
• Hold periodic meetings with area staff to identify improvement opportunities to present in monthly support area leader meetings.
• Coordinate collection and delivery of contractual documents during external and internal audits of SCC projects.
• Prepare result reports as requested by the Human Talent and Legal Directorate.
• Be responsible for legal documents of SCC and their file control.
• Supervise daily management aspects of the legal area.
• Propose strategies and alliances to help fulfill, evolve and grow legal area objectives.
• Manage disciplinary labor processes ensuring compliance with stages, terms, internal procedures and legal provisions, observing due process guarantees.
• Investigate, analyze and document disciplinary cases, coordinating necessary actions and preparing required concepts, reports and documents.
• Administer, update and monitor disciplinary cases in the DATIX platform, ensuring complete, timely and accurate information and generating required reports.
• Advise and support leaders, managers and organizational areas in disciplinary situation management, promoting consistent application of policies and procedures, proper documentation, risk prevention and decision-making within the normative framework.
• Coordinate and monitor compliance with internal data protection policies, procedures and guidelines, promoting proper application across organizational areas.
• Provide guidance and support on personal data protection, especially regarding treatment, storage, access, conservation, transfer and disclosure of personal information, identifying and escalating risks or non-compliance.
• Manage and monitor requests, inquiries, complaints and incidents related to personal data treatment, ensuring proper documentation, traceability and attention within organizational and legal terms.
• Support identification, evaluation and mitigation of risks associated with personal data treatment, participating in training, awareness, record updates and internal privacy audits.

Requirements

• Professional in Law.
• Minimum of three (3) years experience in contracting areas within NGOs or Development Institutions, state entities and/or non-profit organizations.
• Knowledge of legal norms and processes according to Colombian Law.
• Good knowledge of fiscal contracting regulations.
• Good knowledge of acquisition processes for guarantees in various contracting forms with private and state entities.
• Good understanding of English.
• Teamwork skills.
• Disposition and skills in assertive communication with analytical and writing capabilities.
• Initiative to propose new ideas, creative thinking and analysis.
• Good judgment and ability to effectively prioritize multiple tasks in a constantly changing environment.
• Creativity and motivation to achieve results.
• Ability to manage and resolve conflicts in work environments.
• Ability to work in a complex, difficult and risky context.
• Ability to work in a multicultural, multidisciplinary and interinstitutional team.
• Discipline in fulfilling exclusive duties for this position.
• Politically and culturally sensitive, with qualities of patience, tact and diplomacy.
• High level of commitment to Save the Children values.

Skills

• Contract Law
• Contracting in NGOs
• Colombian Legal Norms
• Fiscal Contracting Regulations
• Acquisition Processes
• Contract Guarantees
• Legal Review
• Contract Preparation
• Procurement Coordination
• Disciplinary Process Management
• Legal Advisory Services
• English Language Proficiency
• Assertive Communication
• Analytical Writing
• Conflict Resolution
• Multi-cultural Team Collaboration
• Institutional Coordination

Languages

Spanish, English