Individual Contractor: Associacao Empresarial das Mulheres de Timor-Leste (AEMTL)

The Individual Contractor will provide embedded operational and coordination support to AEMTL while facilitating effective coordination between AEMTL, ITC and relevant partners. The role involves day-to-day coordination, administrative, operational and programme support to AEMTL in implementing activities under the ITC–AEMTL cooperation framework, supporting institutional capacity strengthening, member engagement, training and market access activities.

Responsibilities

• Support AEMTL in translating the agreed ITC–AEMTL workplan into practical activities and timelines.
• Assist in planning, organising and following up on workshops, training sessions, business coaching, consultations, study visits, trade fairs and other activities as needed.
• Coordinate regularly with ITC technical teams regarding the preparation and delivery of activities.
• Support logistical arrangements for activities, including participant mobilisation, venues, materials, invitations, attendance and follow-up.
• Maintain an updated calendar of planned and completed activities.
• Follow up on agreed action points arising from ITC–AEMTL coordination meetings.
• Assist in identifying implementation challenges and bring them to the attention of AEMTL and ITC for appropriate follow-up.
• Support outreach to AEMTL members in municipalities outside Dili, as required.
• Support AEMTL in the preparation and implementation of its strategic plan and annual workplan.
• Assist in organising internal planning and coordination meetings.
• Support the strengthening of AEMTL's internal systems and procedures.
• Assist with documentation of AEMTL activities, achievements, challenges and lessons learned.
• Support improved member engagement and communication.
• Assist AEMTL in maintaining organised records of members, activities, partnerships and results.
• Provide practical support to the AEMTL management in coordinating activities under the ITC–AEMTL cooperation.
• Support the development, updating and maintenance of AEMTL's database of women-led enterprises.
• Assist in collecting and organising information on members, including business sector, location, products/services and relevant business needs.
• Support regular communication and engagement with AEMTL members.
• Help identify member needs and priorities that can inform future training, business coaching and market-access activities.
• Support outreach to women entrepreneurs in all municipalities where AEMTL operates.
• Maintain appropriate records of participation in ITC-supported activities.
• Support the identification and consolidation of training needs among AEMTL members.
• Assist in organising training on areas identified under the cooperation framework, including business advocacy, financial literacy, product development, logistics, digital payments, e-commerce, ASEAN regulations, business planning, and tourism standards.
• Support participant mobilisation and registration.
• Maintain training attendance and participant records.
• Develop post-event survey and assist in collecting participant feedback and follow-up information.
• Support follow-up to ensure that training is connected with practical application and business opportunities.
• Support AEMTL in identifying market-access opportunities for women-led enterprises.
• Assist in organising business matchmaking, buyer-supplier meetings, trade fairs, exhibitions and business forums.
• Support AEMTL members' participation in relevant ASEAN and international trade events.
• Assist in compiling information on potential buyers, markets, partners and business-support organisations.
• Support coordination with TradeInvest, CCITL and other relevant stakeholders, as appropriate.
• Assist in documenting market linkages and business opportunities arising from ITC-supported activities.
• Support AEMTL in monitoring progress against agreed activities and outputs.
• Maintain an updated activity and results tracker.
• Assist in collecting data on participation, training completion, business linkages and other relevant outputs.
• Support preparation of activity completion reports and other reporting required under the ITC–AEMTL cooperation.
• Assist in collecting participant feedback and post-training survey information.
• Flag delays, implementation challenges and emerging needs to AEMTL management and the relevant ITC focal point.

Requirements

• University degree in business administration, economics, international trade, development studies, management, public administration, or another relevant field, an advantage
• At least 3 years of relevant professional experience in programme/project support, business development, private-sector development, trade, entrepreneurship, economic development, or a related field.
• Experience supporting the implementation of development projects, training programmes or business-support activities.
• Experience working with private-sector organisations, business associations, SMEs or women-led enterprises would be an advantage.
• Experience in event and training coordination, stakeholder engagement and activity reporting.
• Experience working with Government institutions, development partners or international organisations would be an advantage.
• Good organizational and coordination skills.
• Ability to manage multiple activities and deadlines.
• Good written and oral communication skills.
• Ability to prepare clear meeting notes, reports, presentations and other programme documents.
• Good working knowledge of Microsoft Office, including Word, Excel and PowerPoint.
• Ability to maintain databases and structured records.
• Understanding of entrepreneurship, SME development, trade or women's economic empowerment.
• Ability to work independently while maintaining effective coordination with multiple stakeholders
• Fluency in Tetum and English is required.
• Fluency in Portuguese is an advantage.

Skills

• Programme Support
• Project Support
• Business Development
• Private Sector Development
• Trade
• Entrepreneurship
• Economic Development
• Project Implementation
• Training Programme Coordination
• Business-Support Activities
• Event Coordination
• Stakeholder Engagement
• Activity Reporting
• Government Relations
• International Organization Collaboration
• MS Word
• MS Excel
• MS PowerPoint
• Database Management
• Report Writing
• Meeting Notes Drafting
• Presentation Preparation
• SMEs Development
• Women's Economic Empowerment

Languages

Tetum, English, Portuguese