Contratista Individual (Asistente Administrativo) para proyectos en Guatemala– C294 / C489

The International Trade Centre (ITC) seeks an Individual Contractor to provide administrative, logistical, and operational support to the project team implementing two initiatives in Guatemala from November 2026 to September 2027. The role involves ensuring efficient compliance with ITC internal procedures, procurement follow-up, document management, and event coordination under the guidance of the project management team.

Responsibilities

• Provide direct support to the teams of the two projects, including the Geneva-based team and the National Coordination, in daily administrative management for proper implementation of project activities, including managing emails and calls to coordinate appointments and company visits.
• Coordinate logistics for project activities, including reservations, materials, attendance lists and other operational aspects necessary for proper execution.
• Provide administrative and logistical support in consultative meetings, conferences and training sessions, including creating webinar links, proposing agenda topics, registering and identifying participants in project-specific formats, and uploading attendance lists to the ITC Events Tool.
• Participate in workshops and activities as needed, providing logistical support including participant registration, onsite coordination and photographic documentation for both the EU-funded project and the Sweden-funded textile industry activities.
• Collaborate with administrative requirements for project activities such as Purchase Orders (POs), Offer Procedural Control Forms (OPCs), cost sheets, and other documentation required under ITC guidelines.
• Contact suppliers to obtain quotations for services required for project execution, including hotels, printing, transportation, among others.
• Support review of quotations, invoices and receipts before submission to the Associate Programme Officer prior to forwarding to financial units.
• Maintain updated Excel tracking of purchase orders.
• Consolidate company selection surveys downloaded from ITC Surveys into established formats for monitoring and ranking companies under guidance of the textile industry coordinator.
• Support follow-up with participating companies to facilitate their participation in workshops, events and other project activities via emails, calls and other communication means.
• Provide support in travel, transportation, lodging and DSA coordination for technical staff and international consultants.
• Maintain updated physical and digital project files (OneDrive, SharePoint or others).
• Draft and review communications, reports and minutes in Spanish and English with excellent presentation and spelling.
• Perform other related tasks assigned by the National Project Coordination or ITC team in Geneva.

Requirements

• Bachelor's degree or equivalent in Business Administration, Economics, International Trade, International Relations, Public Accounting or related fields.
• Extensive relevant experience may be accepted in lieu of a university degree.
• At least 2 years of proven experience in administrative, financial, or project support functions in international cooperation or private sector projects.
• Desirable experience in projects funded by international organizations (EU, UN, IDB, World Bank, JICA, KOICA, etc.) or non-profit organizations.
• Desirable experience in projects related to trade or business support.
• Proficiency in office tools: Microsoft Word, Excel, PowerPoint, Outlook and collaborative platforms (Teams, Zoom, SharePoint, OneDrive).
• Basic knowledge of procurement and administrative contracting processes.
• Problem-solving and adaptability: proactive and solution-oriented approach with ability to adapt to changing environments and handle unforeseen challenges in a dynamic and high-pressure setting.
• Highly organized and meticulous with great attention to detail.
• Ability to manage multiple tasks and meet tight deadlines.
• Organizational skills, attention to detail and multitasking ability.
• Proactive attitude, excellent interpersonal skills and service orientation.
• Good knowledge of United Nations administrative processes is an advantage.

Skills

• Business Administration
• International Trade
• Project Support
• Financial Support
• Administrative Support
• International Cooperation
• Procurement Procedures
• Contracting Processes
• MS Word
• MS Excel
• MS PowerPoint
• Microsoft Outlook
• Teams
• Zoom
• SharePoint Development
• OneDrive
• Document Management
• Event Coordination
• United Nations Administrative Procedures

Languages

Spanish, English