Grants Officer

The Grants Officer supports the program team in daily management of the grants portfolio including donor and internal reporting, maintaining tracking tools, organizing regular grant meetings, and ensuring compliance with donor requirements. The role involves coordination with program and finance teams to ensure timely and quality reporting and compliance.

Responsibilities

• Develop and maintain grant management tools (funding trackers, reporting calendars, templates) and ensure team awareness of deadlines.
• Support program/operations team and Sr Grants Manager in preparation, monitoring and facilitation of project cycle meetings as requested.
• Support production of high-quality donor reports submitted on time.
• Support and participate in preparation of external monitoring visits, reviews, audits and inter-site evaluations.
• Maintain up-to-date electronic and paper files for each grant-funded project for monitoring and reporting purposes.
• Conduct routine compliance checks on grant-funded programs.
• Support sector leads and project managers in quarterly budget monitoring of projects in close collaboration with finance and partnership teams.
• Participate in internal monitoring meetings to ensure each grant progresses as planned and report any issues to the grants team.
• Document IRC programmatic and operational results for communication, positioning and fundraising purposes including tracking past performance, publications and donor visits.
• Participate in quarterly program reviews and evaluations to systematically document good practices and lessons learned and disseminate via a centralized system.
• With program and operations teams and under Sr Grants Manager supervision, establish systems to ensure timely transmission of reports to donors, clarify donor requirements to staff, and review report sections as needed.
• Verify compliance of visibility materials produced by IRC and partners with donor rules with support from Sr Grants Manager and Communications Manager.
• Participate in capacity assessments of current and potential partners.
• Respond to compliance questions from implementing partners throughout project implementation cycle.
• Monitor review and consolidation of reports submitted by partners and archive draft and final versions on Box.
• Support partner participation and representation in project cycle management meetings (PCM).
• Ensure regular updating of partnership monitoring tools (trackers, monitoring plans, etc).
• Perform other tasks contributing to department and IRC Burkina Faso effectiveness as requested by Sr Grants Manager.

Requirements

• Bachelor's degree (BAC+3) in economics, international business and development, political science, international relations or relevant field.
• 1 to 2 years of experience in humanitarian grant management in a multi-donor and multi-sector environment.
• Proven experience in interdepartmental coordination and communication with diverse stakeholders balancing priorities.
• Strong experience in developing funding proposals.
• Skills in donor report writing and compilation, including coordinating contributions from various partners and preparing complex multi-department documents.
• Good knowledge of institutional donor compliance requirements; knowledge of institutional donors, private donors and UN agencies; DOS, ECHO, GFFO, European Union and Sahel Regional Fund are particular advantages.
• Exceptional planning and organizational skills; ability to prioritize and track multiple activities and deadlines simultaneously and work under pressure while delivering expected results.
• Good communication, writing and editing skills in English and French; ability to draft and review detailed donor documents with minimal supervision.
• Excellent skills in MS Office and artificial intelligence tools.
• Responsibility, honesty and strong sense of accountability.
• Ability to work independently and as part of a team.
• Female candidates strongly encouraged.

Skills

• Humanitarian Grants Management
• Funding Proposals
• Donor Reporting
• Donor Compliance
• Multidepartment Coordination
• Stakeholder Communication
• Grant Portfolio Management
• Microsoft Office Suite
• Artificial Intelligence Tools
• Organizational Planning Skills
• Multi-language Document Drafting
• Budget Monitoring
• Program and Finance Coordination
• Multi-donor coordination
• Grant Tracking

Languages

English, French