Senior Inter-Agency Mechanisms Assistant

The Senior Inter-Agency Mechanisms Assistant supports the Programme Support Unit in Brazil, focusing on activities related to the R4V Platform and UNSDCF Results Group 5. The role involves administrative assistance, reporting, monitoring, knowledge management, and coordination with various stakeholders to support migration governance and humanitarian assistance efforts.

Responsibilities

• Provide administrative assistance to the Programme Support Unit (identify and track follow-up actions; administrative and procurement actions as required).
• Support the National Platform and GR5 Coordinator by facilitating and attending Platform meetings and other relevant agendas, ensuring meeting minutes are prepared and disseminated.
• Provide technical inputs and draft thematic reports and joint products such as situational reports, information management tools, materials, background papers, guidelines, strategies, and other documents.
• Support knowledge management regarding the R4V Platform for R4V Brazil and GR5 by backstopping the collection, curation, peer review and upload of relevant content by different units to the R4V Brazil platform and SharePoint.
• Support with text editing, proofreading and translation of R4V and GR5 materials and reports to ensure quality of products and materials.
• Provide support to monitor the activities implemented by the sectors, identify challenges and provide support to enhance their capacity.
• Track the implementation and monitoring of the RMRP in Brazil and GR5, maintaining close contact with national and regional sectors and working groups.
• Prepare and design PowerPoint presentations, periodic reports, and other digital and printed documents necessary for meetings or external presentations of the R4V Platform and GR5.
• Technically support the development of institutional reports to the National Programme Officer.
• Perform other work-related tasks, as required.

Requirements

• Bachelor’s degree in social sciences, International Relations, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two (2) years of relevant professional experience.
• Experience in translation and revision of technical and business documents.
• Experience in technical writing, editing, and reporting.
• Experience with government, civil society, UN, or private sector actors.
• Experience with UN operational systems.
• Experience with operational and administrative project support.
• Experience in migration, in either public or private sector, international organizations or civil society.
• Experienced user of MS Office including working with databases.
• Strong organizational skills to manage follow-up actions, administrative, and procurement tasks.
• Attention to detail in editing, proofreading and ensuring the quality of written materials.
• Ability to assist in developing and delivering training materials for IOM staff on humanitarian systems, internal processes, and donor protocols.
• Ability to work closely with various units.
• Ability to identify and resolve issues related to project support and administration.
• Proactiveness in performing work-related tasks and supporting the team in various.

Skills

• Translation and Revision
• Technical Writing
• Editing and Proofreading
• Reporting
• UN Operational Systems
• Project Support
• Administrative Support
• Migration Knowledge
• Microsoft Office Suite
• Database Management
• Organizational Skills
• Procurement Tasks
• Training Material Development
• Humanitarian Sector Systems
• Donor Protocols
• Stakeholder Coordination
• Knowledge Management

Languages

English, Portuguese, Spanish