Construction and Facilities Management Associate

The Construction and Facilities Management Associate supports the coordination and management of building and facilities management projects, including security and safety of premises, rental of office space, and logistics services. The role involves operational support for project implementation, documentation, technical development, and coordination with stakeholders to ensure efficient facilities management.

Responsibilities

• Provide operational support to ensure the implementation of projects in coordination within GFM.
• Review projects’ requirements by analysing content of requests.
• Assist in drafting and/or sending e-mails and letters to provide a timely reply to stakeholders.
• Coordinate with stakeholders regarding the collection and dissemination of data related to the project(s).
• Review costing of projects, by coordinating with internal colleagues and Public Services and Procurement Canada (PSPC).
• Organize and coordinate the development of documentation related to the business of the GFM team.
• Maintain focus on process analysis with an understanding of technical problems and solutions, and its relationship to the business environment.
• Provide ad hoc technical support as required.
• Monitor the maintenance of project tracking system by preparing draft reports as required.
• Prepare or assist in reviewing correspondence including memoranda, reports on a timely basis.
• Assume support responsibilities in the coordination of daily operations as required.
• Assist in the coordination of the process of acceptance, installation, and maintenance of works of art, artefacts and furnishings donated by ICAO Delegations.
• Monitor the electronic document filing in the Unit and ensure that all electronic folders are up-to-date, especially the Auto-CAD drawing files (shared and documented with PSPC).
• Assist in the preparation of functional and technical specifications for the Furniture Long Term Agreement (LTA) and coordination with Procurement Section (PRO) on tendering documents.
• Review and evaluate documentations from suppliers and submit a recommendation.
• Select and propose auxiliary furniture with preliminary budget.
• Process requisitions for goods and/services.
• Coordinate delivery and installation with internal and external venders.
• Prepare project-related documents and implementation plans.
• Provide technical input, logical and economical solutions as required.
• Assist in the development and dissemination of up-to-date information to stakeholders on the availability of project-related activities and documentation.
• Support GFM in ongoing daily provision of facilities service-related activities and perform other related duties as assigned.

Requirements

• High school diploma or equivalent is required.
• A Diploma of College Studies (DEC) in architecture or equivalent.
• Additional training or certification in the field of construction is desirable.
• A minimum of six (6) years of experience in interior / exterior construction and maintenance works.
• Experience in the application of rules and regulations, with respect to procurement.
• Experience in creating space planning, reading and interpreting Architectural, Electrical and Mechanical plans (DWG) is mandatory.
• Professional experience in AutoCAD in producing a set of architectural plans for construction, including millwork details.
• Experience in troubleshooting in real time scenarios.
• Experience in supervising and coordinating the work of others is desirable.
• Experience in computer and electronic instrumentation is desirable.
• Fluent reading, writing and speaking abilities in English and French.
• Working knowledge of any other language of the Organization (Arabic, Chinese, Russian, Spanish) is desirable.

Skills

• Interior Construction
• Exterior Construction
• Facility Maintenance
• Procurement Regulations
• Space Planning
• Architectural Plan Interpretation
• Mechanical Plan Interpretation
• AutoCAD
• Architectural Drawing
• Millwork Detailing
• Technical Troubleshooting
• Project Coordination
• Building Management Systems
• Facilities Management
• Computer Instrumentation
• Electronic Instrumentation
• Electrical Drawing Interpretation

Languages

English, French