Operations Specialist

The Operations Specialist supports FAO Angola's capacity for programme/project budget planning, delivery monitoring, and donor financial reporting to ensure compliant and effective implementation of the project portfolio. The role involves operational support, budget monitoring, financial reporting, and HR budget planning within the FAO Representation in Angola.

Responsibilities

• Contribute to the development, implementation, and evaluation of programmes/projects, amongst other project cycle tasks.
• Conduct programme budget planning & monitoring.
• Review relevant documents and reports; identify problems and issues to be addressed and propose corrective actions; liaise with relevant parties; identify and track follow-up actions.
• Coordinate and support actions related to timely field project completion/closure, including identification of project follow-up requirements.
• Support planning and implementation of selected programme activities in line with SFS fisheries objectives in compliance with FAO and Donor rules and regulations.
• Support the programme in conducting, reviewing, and validating the annual FAO Annual Operational Plan and its main outputs, ensuring alignment with its logical framework and budget.
• Contribute to funding mobilization efforts for FAO Programme, review the quality and timely inputs to programme preparation as well as the preparation of programmatic and strategic documents and project proposals.
• Support the planning of financial transactions, supports BH in budget allocations, and liaise closely with all relevant internal and external stakeholders, ensuring compliance with FAO corporate policies as well as donor requirements and regulations.
• Assist in capturing unposted commitments, unliquidated advance payments, and forecasted balances.
• Facilitate running cost planning.
• Conduct project financial statement monitoring.
• Review balances in relation to Not to Exceed (NTE) dates and flags them to project managers.
• Extract financial statements (FS) and Expenditure Transaction Listings (ETL) on a timely basis for every project and provides guidance to the project team on over- or under-expenditure.
• Conduct monthly monitoring of the budget for different budget lines and provide guidance to project managers.
• Set up meetings with project teams and finalize specific expenditure plans (as applicable) for 6-month activity implementation, and provide operational advice on possible implementation actions, in consultation with the Operations Officer and Head of Programmes.
• Assist Project Managers in gathering ad hoc information requested by the donor or programme.
• Assist Project Managers and the programme team in preparing financial reports for donors.
• Provide guidance on the assignment of correct budget codes to support the implementation of planned budget activities.
• Review Local Travel Authorizations (LTAs) and Local Travel Expense Claims (LTECs) on GRMS, ensuring accuracy and compliance prior to approval.
• Prepare HR budgetary planning.
• Collate all information required to compile the Country Office Human Resource (HR) plan.
• Provide quarterly HR statements against the endorsed plan and transmit HR budget gaps/excess to Senior Management.
• Provide support on delivery and stock management, and on the assessment/inspection and evaluation of suppliers and received goods.
• Perform other related tasks as required.

Requirements

• Postgraduate degree (or a bachelor's degree with relevant experience) in Business Administration, Business Management, Operations Management, Public Administration, Supply Chain Management, Finance, Accounting, Economics, Development Studies, Project Management, International Development, Agriculture, or a related field.
• Minimum 3 years experience in Operations and Budget Monitoring, preferably within FAO, another UN agency, or an international development organization.
• Working knowledge of English, and in Portuguese.
• National of Angola.

Skills

• Operations Management
• Budget Monitoring
• Financial Reporting
• Programme Budget Planning
• Project Budgeting
• Donor Financial Reporting
• HR Budget Planning
• Project Delivery Monitoring
• Supply Chain Management
• Project Management

Languages

English, Portuguese