Local Project Management Specialist – Pandemic Preparedness

The Local Project Management Specialist supports the coordination, implementation, monitoring, and reporting of the Pandemic Fund project "MAKE-READY - North Macedonia, Albania and Kosovo Emergency Ready" in Kosovo. The role involves working closely with FAO, local counterparts, and partners to ensure timely achievement of project objectives related to pandemic preparedness through a One Health approach.

Responsibilities

• Ensure the overall sound and timely implementation of the project activities, in line with the approved workplan, budget and donor requirements at local level.
• Support the Local Technical Advisor in the coordination and regular communication with all project partners to facilitate effective collaboration and achievement of project objectives.
• Be responsible for the regular review and monitoring of project implementation against workplan targets, milestones and indicators, and proactively support identifying and address implementation bottlenecks.
• Be responsible for the liaison and coordination with other implementing entities, delivery partners, FAO programme and operational teams and relevant UN Kosovo Team focal points for matters related to monitoring and reporting of achieved targets.
• Be responsible for organizing regular project coordination meetings, both in person and online to review progress of project activities and achievement of milestones, in line with the agreed workplan.
• Support planning, organization and implementation of project activities, including meetings, trainings, workshops and other project events.
• When pertinent, participate in local field visits to the project implementation sites to gather evidence for monitoring and reporting purposes.
• Draft the terms of reference for project management local specialists (including, monitoring, communication, gender, reporting etc.) including tasks, responsibilities and reporting lines, for review and clearance of the respective FAO’s responsible officers.
• Support the preparation of Letters of Agreement (LoAs) and contracts under the project, with specific attention to budget, performance indicators and means of verification, monitoring and reporting requirements.
• Contribute to project visibility, knowledge-sharing and communication activities, as required.
• Coordinate the collection of relevant project implementation documentation, data and evidence from stakeholders and project partners for monitoring and reporting purposes.
• Support and contribute to the timely preparation donor-related narrative progress and terminal reports, and other supporting documentation, ensuring timely submission and consistency with agreed reporting requirements.
• Perform other duties as required.

Requirements

• University degree in agriculture, economics, public or business administration, finance, accounting, social sciences, or another field related to FAO mandate.
• At least five years of relevant working experience in the management and coordination of projects.
• Working knowledge (level C) of English and Albanian.
• National of Serbia or Albania or resident of one of the two countries with a valid work permit.
• Knowledge of Serbian will be considered as an asset.

Skills

• Project Management
• Project Coordination
• Epidemic Preparedness
• One Health
• Monitoring and Reporting
• Stakeholder Engagement
• Public Administration
• Business Administration
• Finance
• Accounting
• Agriculture
• Social Sciences

Languages

English, Albanian