Business Operations Coordinator III

Lead the daily operation of support services and business office operations for regional administrative functions including budget monitoring, finance transactions, vendor relationships, facilities and fleet management, HR, IT, and records. Provide support and leadership guidance to volunteers and ensure compliance with regulations.

Responsibilities

• Monitor budget and expenditure, approve procurement transactions, prepare forecasts, and ensure programs are executed within budget.
• Maintain and distribute operational processes and procedures and ensure adherence.
• Provide guidance for grant reporting and respond to requests for information and/or documentation, delegating to volunteers as appropriate.
• Support coordination of activities of the facility, establish work procedures, approve all maintenance, develop relationships with new vendors, analyze data to inform future decisions, plan for real estate transactions, achieve objectives set forward by management, and meet with other divisions to discuss shared services.
• Provide training to volunteers to handle the administrative transactions necessary for the business, ensuring that their efforts are well-coordinated with the strategic business goals.
• Analyze fleet inventory records, training, maintenance, and management of the fleet and personnel.
• Support planning and preparation for events including the training volunteers to prepare insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol.
• Train staff in use of business software application systems and support the escalation for regional phone and computer issues.

Requirements

• High School or equivalent required.
• Associate’s degree in Accounting, Business or Public Administration preferred or equivalent combination of education and related experience.
• Minimum 5 years of financial or facilities business operations/administrative experience in community organizations, government agencies, non-profit, business or equivalent combination of education and related experience required.
• Experience preferred working effectively with volunteers and board members.
• Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations.
• Excellent organizational skills and ability to work with attention to detail.
• Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders.
• Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook.
• Strong knowledge of federal, state and local employment laws.
• Ability to work on a team.
• Travel is required throughout the Region with some travel outside of Region.
• Experience with Accounts Payable processes and financial administration preferred.
• Experience working with vendors, including obtaining quotes, reviewing proposals, and managing vendor relationships preferred.
• Experience using EMAX or similar facilities/work order management systems preferred.
• Strong organizational and analytical skills with the ability to manage multiple priorities preferred.
• Experience maintaining inventory records and coordinating across multiple locations or facilities preferred.
• Ability to collaborate effectively with cross-functional teams, including Operations and Facilities preferred.

Skills

• Finance Administration
• Accounts payable
• Facilities Management
• Vendor Management
• Budget Monitoring
• Fleet Management Operations
• Human Resources Compliance
• Employment Law
• Microsoft Office Suite
• Word
• Excel
• Power Point
• Outlook
• Emax
• Inventory Management
• Cross-Functional Collaboration
• Organizational Skills
• Analytical Skills
• Team Leadership
• Volunteer Coordination
• Work Order Management

Languages

English