Bilingual Executive Coordinator

The Executive Coordinator provides high-level administrative and operational support to the Regional CEO of the American Red Cross in AZ/NM region, ensuring seamless execution of executive priorities. This role requires exceptional organizational skills, professionalism, and discretion, managing complex schedules and coordinating high-level initiatives in a fast-paced environment.

Responsibilities

• Manage the Regional CEO’s complex schedule including travel, regional visits, critical meetings, and daily priorities.
• Support interactions with multiple Boards of Directors across the region, managing pledges, schedules, recognition plans, and attending meetings to capture action items.
• Plan and execute professional meetings, employee conferences, community briefings, and special Red Cross events, handling all logistics.
• Answer and screen calls, delegate inquiries, draft correspondence, and prepare reports, presentations, and spreadsheets as needed.
• Manage the Regional CEO’s expense reports and assist in monitoring budgets.
• Work with volunteers to assist with assignments such as event coordination and supporting the CEO in expanding capacity for executive activities.
• Provide administrative support for key initiatives, compile reports and data, create presentations, and assist in organizing priorities across business functions.
• Organize and secure highly confidential information while maintaining professionalism in all interactions.
• Prepare and maintain memos, records, reports, data, or correspondence for executive and board review.
• Develop high-level presentations, spreadsheets, and reports, and compile specialized data as needed.
• Work closely with internal teams to streamline processes, improve workflow, and enhance overall efficiency across the organization.

Requirements

• High School diploma or equivalent required.
• Minimum 7 years of related experience or equivalent combination of education and related experience required.
• Must be bilingual and proficient in both English and Spanish.
• Excellent verbal and written communication skills.
• Proficient in personal computer use and Microsoft Office Suite.
• Proficient typing skills required.
• Knowledge of organizational policies and procedures related to operations within assigned organizational unit is preferred.
• Ability to prepare and edit complex documents is preferred.
• Ability to work on a team.
• May involve fieldwork and 30% travel to meetings and conferences within the chapter jurisdiction, state, and Red Cross organization.
• Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted).

Skills

• Bilingual Communication English Spanish
• Microsoft Office Suite
• Typing Skills English
• Document Preparation
• Organizational Policies Knowledge
• Executive Support
• Schedule Management
• Travel Coordination
• Administrative Support
• Operational Support

Languages

English, Spanish